Caterers and Exhibitors

Caterers

Food is an important part of the Hay Festival experience and with thousands of hungry festival-goers, having good food on offer – and lots of it – is a must.

ice creams at the festival

Hay Festival aims to have high quality local and seasonal foods available in our Festival Food Hall and around the festival site, giving visitors a chance to taste and enjoy the delicious fresh food the local area has to offer.

If you meet the criteria of fresh, local and/or seasonal foods we would love to hear from you. Caterers must be in place for the full duration of the festival.

Please note that we are unable to accommodate catering vehicles or trailers.

If you would like to be considered for a catering stand at Hay Festival 2018, please register your interest here.

For all other catering enquiries please contact Georgie georgie@hayfestival.com

Exhibitors

The Hay Festival in May and the Winter Weekend in November both have spaces for exhibitors and retailers.

Hay Does Vintage stall

In May exhibitors are able reach the thousands of visitors to the festival site, which is free to enter.

We have ready-made exhibition units on the festival site as follows:

  • Half-size Exhibition Stand – 3m frontage x 3m deep (limited availability)
  • Single Exhibition Stand – 3m frontage x 6m deep
  • Double Exhibition Stand – 6m frontage x 6m deep

The Festival provides:

  • marquee structure
  • boarded floor and exhibition-grade carpet
  • a single light and a 3kW power supply through a single outlet

Extras are dedicated phone line, Internet etc

Prices start from £6,500 + VAT for full-size stands. Half-stands cost £3,000 + VAT. Prices for bespoke spaces are available upon request.

If you are a charity or local business, please contact us directly for costs.

Please note stands must be manned for the full duration of the festival.

Prices for stands at the Winter Weekend range between £300 to £500 + VAT.

The Festival provides:

  • The Swan @ Hay venue:
  • Footprint: 2.5m wide x 1.3m deep
  • Furniture: 2 tables each 1.2m wide x 0.65m deep and 2 chairs
  • Power: 1 x 13A supply
  • The festival marquee venue:
  • Footprint: 3m wide x 2.5m deep
  • Furniture: 2 tables 1.2m wide x 0.65m deep
  • Power: 1 x 13A supply

Please note stands must be manned for the full duration of the festival.

If you are a charity or local business, please contact us directly for costs.

If you would like to be considered for an exhibition stand at Hay Festival 2018, please register your interest here.

If you would like a stand at the Winter Weekend 2017 or for all other exhibition enquiries please contact Maria maria@hayfestival.org