Caterers and Exhibitors

Caterers

Food is an important part of the Hay Festival experience and with thousands of hungry festival-goers, having good food on offer – and lots of it – is a must.

ice creams at the festival

Hay Festival aims to have high quality local and seasonal foods available in our Festival Food Hall and around the festival site, giving visitors a chance to taste and enjoy the delicious fresh food the local area has to offer.

If you meet the criteria of fresh, local and/or seasonal foods we would love to hear from you. Caterers must be in place for the full duration of the festival.

Please note that we are unable to accommodate catering vehicles or trailers.

If you would like to be considered for a catering stand at Hay Festival 2018, please register your interest here.

For all other catering enquiries please contact Georgie georgie@hayfestival.com

Exhibitors

Our exhibition units offer a unique opportunity to engage directly with between 80,000 – 100,000 festival-goers. Stands are positioned in high foot-fall areas on the main walkways to venues and food outlets. Please note stands must be manned for the full duration of the festival.

Hay Does Vintage stall

We have a limited number of ready-made exhibition units on the festival site:

  • Half-size Exhibition Stand – 3m frontage x 3m deep
  • Single Exhibition Stand – 3m frontage x 6m deep
  • Double Exhibition Stand – 6m frontage x 6m deep

The Festival provides the following for all stands:

  • marquee structure
  • boarded floor and exhibition-grade carpet
  • a single light and a 3kW power supply through a single outlet

A phone line, internet connection and additional power are available at an extra cost.

Prices

Full stands from £6,500 + VAT
Half-stands £3,000 + VAT

Prices for bespoke spaces are available upon request.

If you are a charity or local business, please contact us directly for costs.

If you would like to be considered for an exhibition stand at Hay Festival 2018, please register your interest here.

Winter Weekend 2018

We have a limited number of stands at our Winter Weekend Festival. Stands are located in the two main venues. Please note stands must be manned for the full duration of the festival.

The Festival provides the following:

The Swan @ Hay venue:
  • a 2.5m wide x 1.3m deep space
  • 2 tables 1.2m wide x 0.65m deep
  • 2 chairs
  • a 13A power supply
The Auditorium:
  • a 3m wide x 2.5m deep space
  • 2 tables 1.2m wide x 0.65m deep
  • a 13A power supply
Prices

Stands range between £300 to £500 + VAT

If you are a charity or local business, please contact us directly for costs.

If you would like a stand at the Winter Weekend 2018 or for all other exhibition enquiries please contact Maria Carreras: maria@hayfestival.org