Programme for Schools - Plan your visit
Before your visit
- You will receive a receipt of your booking. Please check numbers and that you have booked for the correct day
- A confirmation email will then be sent requesting:
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Travel arrangements
If booking any transport please do check if your travel company needs to depart the Festival at a particular time and inform us of this by the Easter holidays.
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Accessibility requirements
In order to ensure the best experience for your pupils, please share any Accessibility Requirements and requests.
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On the day
- As you can imagine, it’s a busy day so please allow extra journey time
- As this is a schools event that welcomes over 7,000 young people, we ask that all pupils wear their school uniform
- Please register at the Information Desk on arrival
- Please share the events that you have booked with staff and pupils and remind everyone to be at the correct venue at least 5 minutes before the event is due to start
- Things to bring:
- A notebook and pen to join in with the interactive activities
- A packed lunch and drinks bottle that can be refilled onsite
- Spending money - the Festival Bookshop will be selling books for the authors to sign after their events and there will also be ice cream vans onsite and vendors selling refreshments and food
- Pupils may bring their own books to be signed by the authors
What can we do to plan and prepare for our visit?
- All our venues and events are carefully risk assessed and our Risk Assessment can be found here.
- Share your allotted departure time from the Festival with your travel company before the day. These departure times cannot be changed on the day
- Allow extra journey time to arrive a minimum of 30 minutes before the scheduled start of your first event
- Teachers/adults accompanying pupils should run through expectations regarding appropriate behaviour and consideration for other audience members and other Festival-goers
- Please share with pupils maps and event timings of the events they will be attending and remind them to arrive before the event starts
- Staff must accompany pupils to all events and ensure all pupils are present
How will we know where to go?
- Check your locations on this map
Where do we eat our packed lunch?
- There are covered areas on-site
How do we get to the Festival?
- The Festival site postcode is HR3 5PJ
- If you are parking in Oxford Road please drive to HR3 5AJ and walk pupils to the site this walk will take approximately 15 mins
Where do we get off the coach?
- if you are parking at Clyro Court, please drop off at the layby next to the site
- if you are parking at Oxford Road, please disembark at this car park and walk to the site (stewards will show you the route)
- if you are arriving by minibus or car, please park in your allotted parking and walk to the site
What facilities are available at the Festival?
- Qualified first aiders will be on duty
- Accessible Toilets
- Quiet Space
- Festival staff and volunteers will be on hand to deal with queries and provide assistance throughout your visit. If you require specific assistance, please inform us
Can we alter our booking?
- If you need to amend your booking please contact us as soon as you can so we can offer your spaces to other schools who are on our waiting list
Can we alter our departure time?
- We can amend your departure time up to 2 weeks before the event. Please liaise with your travel provider before the day to ensure that you are able to leave at your given time slot.
Are we able to apply for travel subsistence for this trip?
- Schools in Wales can apply to the Arts Council Wales Go and See Fund
- Herefordshire Education Fund has a limited number of bursaries available to support local schools in Herefordshire
We can’t make it to the Festival, can we access the events online?
- Yes, you can register (after Tuesday 4 March) to watch our live online events
- Check your connection in advance of the live events
- You can also watch past authors’ events
Will there be materials to support learning?
- Yes, we have teaching resources for this year’s events with past event materials too
Cyn eich ymweliad
- Byddwch yn derbyn derbynneb o'ch archeb. Dylech wirio’r niferoedd, a gwneud yn siŵr eich bod chi wedi archebu ar gyfer y diwrnod cywir
- Yna, bydd e-bost cadarnhau yn cael ei anfon atoch chi yn gofyn am y canlynol:
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Trefniadau teithio
Os ydych yn archebu unrhyw drafnidiaeth, gwiriwch a oes angen i'ch cwmni teithio adael yr ŵyl ar amser penodol; dylech roi gwybod i ni am hyn erbyn gwyliau'r Pasg
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Gofynion hygyrchedd
Er mwyn sicrhau'r profiad gorau i'ch disgyblion, rhannwch unrhyw ofynion a Cheisiadau Hygyrchedd sydd ganddynt
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Ar y diwrnod
- Fel y gallwch ddychmygu, mae'n ddiwrnod prysur, felly caniatewch amser teithio ychwanegol
- Gan fod hwn yn ddigwyddiad i ysgolion sy'n croesawu dros 7,000 o bobl ifanc, rydym yn gofyn i bob disgybl wisgo eu gwisg ysgol
- Os gwelwch yn dda, cofrestrwch yn y Ddesg Wybodaeth wrth gyrraedd
- Rhannwch y digwyddiadau rydych chi wedi cofrestru ar eu cyfer gyda staff a disgyblion, ac atgoffa pawb i fod yn y lleoliad cywir o leiaf 5 munud cyn i'r digwyddiad ddechrau
- Pethau i ddod gyda chi:
- Llyfr nodiadau a beiro i gymryd rhan yn y gweithgareddau rhyngweithiol
- Pecyn cinio a photel ddiod y gellir ei hail-lenwi ar y safle
- Arian gwario - bydd Siop Lyfrau'r Ŵyl yn gwerthu llyfrau i'r awduron eu harwyddo ar ôl eu digwyddiadau, a bydd faniau hufen iâ ar y safle a gwerthwyr hefyd yn gwerthu lluniaeth a bwyd
- Gall y disgyblion ddod â'u llyfrau eu hunain i'w llofnodi gan yr awduron
Beth allwn ni ei wneud i gynllunio a pharatoi ar gyfer ein hymweliad?
- Mae pob un o'n lleoliadau a'n digwyddiadau yn cael eu hasesu'n ofalus am risgiau, a gallwch ddarllen ein Hasesiad Risg yma.
- Rhannu eich amser ymadael gyda'ch cwmni teithio cyn y diwrnod. Ni ellir newid yr amseroedd ymadael hyn ar y diwrnod.
- Caniatáu amser teithio ychwanegol, fel eich bod yn cyrraedd o leiaf 30 munud cyn i'ch digwyddiad cyntaf ddechrau.
- Dylai athrawon/oedolion sy'n dod gyda’r disgyblion fynd drwy'r disgwyliadau o ran ymddygiad priodol ac o ran ystyried aelodau eraill o'r gynulleidfa a phobl eraill sy’n myynchu’r Ŵyl
- Rhannu mapiau ac amseriadau digwyddiadau gyda’r disgyblion o'r digwyddiadau y byddant yn eu mynychu, a'u hatgoffa i gyrraedd cyn i'r digwyddiad ddechrau
- Rhaid i staff fynd gyda disgyblion i bob digwyddiad, a sicrhau bod pob disgybl yn bresennol
Sut fyddwn ni’n gwybod lle i fynd?
- Gwiriwch eich lleoliadau ar y map hwn
Ble ydyn ni’n bwyta ein pecyn cinio?
- Mae llefydd dan do ar y safle
Sut ydym ni'n cyrraedd yr ŵyl?
- Cod post safle'r ŵyl ydy HR3 5PJ
- Os ydych yn parcio yn Oxford Road, gyrrwch i HR3 5AJ a cherddwch gyda’r disgyblion i'r safle; bydd hyn yn cymryd tua 15 munud
Ble ydyn ni'n dod oddi ar y bws?
- Os ydych chi'n parcio yn Llys Clyro, dewch i ffwrdd yn y gilfan wrth ymyl y safle
- Os ydych chi’n parcio yn Oxford Road, dewch i ffwrdd yn y maes parcio hwn a cherdded i'r safle (bydd stiwardiaid yn dangos y llwybr i chi)
- Os ydych yn cyrraedd ar fws mini neu mewn car, parciwch yn y gofod parcio sydd wedi’i neilltuo i chi a cherdded i'r safle
Pa gyfleusterau sydd ar gael yn yr ŵyl?
- Bydd swyddogion cymorth cyntaf cymwys ar ddyletswydd
- Toiledau hygyrch
- Gofod Tawel
- Bydd staff a gwirfoddolwyr yr ŵyl wrth law i ddelio gydag ymholiadau ac i ddarparu cymorth drwy gydol eich ymweliad. Os oes angen cymorth penodol arnoch, rhowch wybod i ni
A gawn ni newid ein harcheb?
- Os oes angen i chi newid eich archeb, cysylltwch â ni cyn gynted ag y gallwch, fel y gallwn gynnig eich llefydd i ysgolion eraill sydd ar ein rhestr aros
Allwn ni newid ein hamser ymadael?
- Gallwn newid eich amser ymadael hyd at 2 wythnos cyn y digwyddiad. Cysylltwch â'ch darparwr teithio cyn y diwrnod i sicrhau eich bod yn gallu gadael ar y slot amser sydd wedi’i neilltuo i chi
Allwn ni wneud cais am gynhaliaeth teithio ar gyfer y trip hwn?
- Gall ysgolion yng Nghymru wneud cais i Gronfa Ewch i Weld Cyngor Celfyddydau Cymru
- Mae gan Gronfa Addysg Swydd Henffordd nifer cyfyngedig o fwrsariaethau ar gael i gefnogi ysgolion lleol yn Swydd Henffordd
Ni allwn fynychu’r ŵyl, allwn ni gael mynediad i'r digwyddiadau ar-lein?
- Gallwch. Gallwch gofrestru i wylio ein digwyddiadau byw ar-lein
- Gwiriwch eich cysylltiad rhyngrwyd cyn y digwyddiadau byw
- Gallwch hefyd wylio digwyddiadau awduron o’r gorffennol
A fydd deunyddiau i gefnogi dysgu?
- Bydd, mae gennym adnoddau dysgu ar gyfer digwyddiadau eleni, a deunyddiau digwyddiadau o’r gorffennol hefyd
Schedule
Thursday 22 May |
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| 10.00 – 10.45am | Global Stage | Patrice Lawrence |
| 10.00 – 10.45am | Discovery Stage | Hanan Issa |
| 10.00 – 10.45am | Wye Stage | Jules Howard |
| 10.00 – 10.45am | Meadow Stage | Lily Dyu |
| 10.45 – 11.10am Break & Book Signing |
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| 11.15 – 12.00pm | Global Stage | Frank Cottrell-Boyce |
| 11.15 – 12.00pm | Discovery Stage | Louie Stowell |
| 11.15 – 12.00pm | Wye Stage | Ben Garrod |
| 11.15 – 12.00pm | Meadow Stage | Jasbinder Bilan |
| 11.15 – 12.00pm | Exchange Marquee | Anni Llŷn |
| 12.00 – 12.55pm Lunch & Book Signing |
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| 13.00 – 13.45pm | Global Stage | Katherine Rundell |
| 13.00 – 13.45pm | Discovery Stage | MC Grammar |
| 13.00 – 13.45pm | Wye Stage | Jenny Pearson |
| 13.00 – 13.45pm | Meadow Stage | Ross Welford |
Friday 23 May |
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|---|---|---|
| 10.00 – 10.45am | Global Stage | Alastair Campbell |
| 10.00 – 10.45am | Discovery Stage | Matt Goodfellow |
| 10.00 – 10.45am | Wye Stage | Nicola Davies |
| 10.00 – 10.45am | Meadow Stage | Anu Adebogun |
| 10.45 – 11.10am Break & Book Signing |
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| 11.15 – 12.00pm | Global Stage | Alice Roberts |
| 11.15 – 12.00pm | Discovery Stage | Caroline O’Donoghue |
| 11.15 – 12.00pm | Wye Stage | Anthony McGowan |
| 11.15 – 12.00pm | Meadow Stage | Liz Hyder |
| 11.15 – 12.00pm | Exchange Marquee | Casi Wyn |
| 12.00 – 12.55pm Lunch & Book Signing |
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| 13.00 – 13.45pm | Global Stage | Philippa Gregory |
| 13.00 – 13.45pm | Discovery Stage | Christopher Edge |
| 13.00 – 13.45pm | Wye Stage | Connor Allen |
| 13.00 – 13.45pm | Meadow Stage | Ravena Guron |
